How to Add and View New Flight

Adding a New Flight in app.nzaviator.co.nz

Click "Add New Flight"

The flight entry dialog opens with four main tabs:

  • Main Flight Details: Core flight information

  • Waypoints: Route management and flight classification

  • Other Details: Special conditions, approaches, notes, and training records

  • Review: Request feedback from instructor/manager (costs 1 token)

Tab 1: Main Flight Details

This tab is where you enter the core information about each flight. Fields marked with * are required before saving.

  • Date: Flight date (cannot be in the future)

  • Aircraft Registration: e.g., ZK-TAN

  • Enter the registration code (e.g., ZK- prefix for New Zealand)

  • Once entered, the system performs an automatic aircraft lookup for NZ registrations

  • If found, manufacturer, aircraft type, category are automatically filled

  • You'll see "Locked by lookup. Unlock to edit" - click to manually override if needed

  • Aircraft Type: Full aircraft name (e.g., CESSNA 172 SKYHAWK)

  • Pilot in Command: Who was PIC for this flight

  • Choose from your saved People (added in People page)

  • Select "SELF" if you were PIC

  • Select "N/A" if not applicable

  • Or type a name manually

  • Manufacturer: Aircraft manufacturer (e.g., CESSNA AIRCRAFT COMPANY)

  • Short Type: Common abbreviation (e.g., C172, PA28)

  • Aircraft Category: Aeroplane or Helicopter

  • Engine Type: Piston, Turboprop, Turbojet, etc.

  • Engine Config: Single-Engine or Multi-Engine

IMPORTANT: If a typed name is not already saved, the system will suggest adding them to your People Page for future use.

Other Fields

  • Co-pilot/Student: Same selection options as Pilot in Command

Important: You cannot be both PIC and Co-pilot on the same flight - the system will warn you

Flight Details & Activities

This section records what you did during the flight:

  • Manual Entry: Type activities one per line (e.g., "Straight and Level", "Steep Turn")

  • Quick Selection: Click "ADD ACTIVITY" button to open a dropdown with common training activities.

Simply tick the boxes for activities performed, and they'll be added to your flight details automatically

IMPORTANT: If you want to record a multi-leg route (e.g., NZAA–NZCH–NZDN), you can note it here in Details of Flight for context, but we strongly recommend entering the route in the Waypoints tab instead. In Waypoints, you can tick landed at intermediate stops and record the correct take-offs and landings—this ensures your analysis, totals, and experience reporting remain accurate, as anything typed here in Flight Details is treated as a note and does not contribute to calculated hours/experience totals.

Flight Hours: Single-Engine

Record your single-engine flight time:

  • Day Dual: Daytime hours with an instructor

  • Day PIC/Command: Daytime hours as pilot in command

  • Night Dual: Night hours with an instructor

  • Night PIC/Command: Night hours as pilot in command

Flight Hours: Multi-Engine

Record your multi-engine flight time:

  • Day Dual: Daytime hours with an instructor

  • Day PIC: Daytime hours as pilot in command

  • Day Co-pilot: Daytime hours as co-pilot/SIC

  • Day Comm'd Practice

  • Night Dual: Night hours with an instructor

  • Night PIC: Night hours as pilot in command

  • Night Co-pilot: Night hours as co-pilot/SIC

  • Night Comm'd Practice

Instrument Time

  • Instrument Actual: Time in actual IMC (Instrument Meteorological Conditions)

  • Instrument Simulated: Time under the hood

  • Instrument Ground: Simulator time

Duty Time

  • Time On (24h): When your duty period started

  • Time Off (24h): When your duty period ended

  • Total Duty: Automatically calculated from Time On and Time Off

Instructor Status (Why this matters)

This question confirms whether you were acting as an instructor during the flight. Selecting Yes ensures the flight time is correctly recorded as instructional time, supports licence and rating requirements, and enables accurate reporting for instructor experience, renewals, and audits. Selecting No records the flight as a standard operational or training flight without instructional credit.

Custom Fields

You can add up to 10 custom fields to track anything specific to your flying or training (e.g. Terrain Awareness). Each custom field supports one main heading with two optional sub-headings beneath it. Custom fields can be added and edited either in Main Flight Details or directly from the logbook table by clicking into the cells and typing your own labels and values.

Avoid Duplicate Instructor Fields: Because NZAviator application already includes a dedicated Instructor Status question for each flight in the previous step, we recommend not creating a separate Instructor custom field in your logbook. Adding an instructor-related custom field would duplicate the same information and may lead to inconsistent or inaccurate reporting.

Total Flight Time

This field is automatically calculated from all your entered flight hours.

Tab 2: Waypoints & Route Management

This tab is where you manage your flight route, classify your flight type, and record takeoffs/landings for each leg.

Flight Classification Options

Cross-Country Flight?

  • Yes: Flight meets cross-country requirements

  • No: Not a cross-country flight

Local Flight (Additional detail)

  • If you select Yes for Local Flight, an additional field appears allowing you to record the operating area of the flight. This is used to note where the flight took place without naming another aerodrome. Examples Training Area,. This helps preserve correct local-flight classification while adding useful operational context for reporting and review.

Flight Rules?

  • VFR: Visual Flight Rules

  • IFR: Instrument Flight Rules

Total Distance (NM)

Enter the total distance in nautical miles here. For NZ aerodromes, the system auto-calculates this when you add waypoints as a guide.

Managing Your Route

The route section shows all waypoints in order from departure to arrival.

Adding Waypoints:

  • Two tabs available:

  • NZ Aerodromes: Search by name or ICAO code from the NZ aerodrome database

  • Manual Entry: Type any ICAO code for international or custom waypoints

  • Search and click to add

  • Distance is automatically calculated between NZ aerodromes

    Each waypoint shows:

  • Location code

  • Distance to next waypoint

  • "Landed" checkbox (if you landed at this waypoint)

  • Delete button (trash icon)

  • First waypoint is always marked as "departure"

  • Last waypoint is always marked as "arrival"

Important Tip: Even for local flights where you take off and land at the same aerodrome (e.g., NZCH → NZCH), please enter the aerodrome as a waypoint. This ensures accurate route logging, analytics, and correct recording of takeoffs and landings.

Takeoffs and Landings Per Leg

Once you've added waypoints, a blue section appears: "Select Day or Night for Each Takeoff and Landing"

For each route leg (e.g., NZCH → NZDN), you can record:

  • Day TO (Takeoff): Number of daytime takeoffs on this leg

  • Night TO: Number of night takeoffs on this leg

  • Day LDG (Landing): Number of daytime landings on this leg

  • Night LDG: Number of night landings on this leg

Use the + and - buttons to adjust counts. A helpful indicator message shows the daytime status (e.g., "This leg was fully daytime").

Bottom Summary Bar: Shows total counts across all legs:

✓ Total Day Takeoffs ⭐ Total Night Takeoffs | ✓ Total Day Landings ⭐ Total Night Landings

Hide Button: Collapse this section if you don't need to see the leg-by-leg breakdown.

Tab 3: Other Details

The Other Details tab is used to capture advanced operational information, special conditions, milestones, and notes that add important context to a flight. These details are optional but strongly recommended, as they significantly improve reporting, analytics, and long-term logbook value.

This tab is structured into the following sections:

Flight Number & Approaches

Flight Number

Enter the operator or airline flight number if applicable (e.g. airline, charter, or scheduled operations). This is optional and typically used for ATO or airline operations.

Approaches

Record any instrument or visual approaches flown during the flight.

  • Select the Type of Approach (e.g. ILS, RNAV, VOR, Visual)

  • Optionally record:

  • Runway

  • Airport

  • Click Add Approach to log multiple approaches

The system automatically totals:

  • Precision Approaches

  • Non-Precision Approaches

These totals are calculated based on the approach types selected by you and are locked to prevent manual errors.

Special Conditions

This section allows you to tag the flight with operational context, milestones, and regulatory-relevant conditions.

Tip:All These tags are valuable for safety reviews, experience summaries, and future recall so provide as much information as possible for each flight.

Remarks

Use the Remarks field to add free-text notes specific to this flight (up to 200 characters).

Typical uses include:

  • Weather observations

  • Training outcomes

  • Operational notes

  • Lessons learned or unusual events

Remarks are permanently attached to each flight entry and can be edited later on.

Quick Save Tip: You can save the flight at any time and return later to complete additional details such as waypoints, routes, or approaches from the Logbook page. However, completing as many fields as possible upfront ensures the most accurate analytics, reporting, and compliance tracking.